The Projects Specialist supports and oversees the planning, coordination, and implementation of various strategic initiatives and projects related to the work of the Office of the CEO at QC+. This role requires a lot of problem-solving and multitasking. It involves driving and coordinating multiple aspects of several projects in a fast-paced and evolving work environment, communicating issues and risks, and coming up with solutions.

Project Management & Analysis:

• Assists the CEO with the development of strategy documents and plans.

• Identifies the scope, objectives, and deliverables of projects assigned by the CEO.

• Estimates resources required to achieve objectives for assigned projects.

• Conducts research, analysis, and benchmarking related to assigned projects.

• Assesses project risks and potential issues and proposes solutions where applicable.

• Develops best practices and tools for project execution.

• Manages all elements of assigned projects in full consultation with CEO, coordinating all stakeholders (both internal and external) as required.

• Tracks status of assigned projects and ensures that project milestones and deadlines are met in a timely manner.

• Plans proactively to ensure assigned projects avoid issues and/or problems and have the best chance of success.

• Takes pre-emptive action necessary to realign projects that are not on track, providing early notice of potential risks and/or problems to the CEO.

• Manages project budgets as required.

• Develops company policy & procedure documents and manuals, as directed by the CEO in full consultation with relevant stakeholders.

• Explores opportunities and leads initiatives that contribute to the organization’s vision, mission, and goals.

• Performs any other tasks as assigned by the CEO and Project Lead.

Reporting, Communication, & Coordination:

• Communicates proactively with project stakeholders to ensure project objectives are clearly understood and project actions/milestones are met in a timely manner.

• Maintains and updates project registers and other reporting tools (such as project dashboards).

• Coordinates, monitors, and updates company KPI documentation, updating Senior Leadership Team on a timely periodic basis.

• Maintains up-to-date project plans, critical path documents, and reports.

• Develops best practices related to project meeting agenda preparation, writing and dissemination of meeting minutes, etc. to ensure precise coordination of stakeholders.