Jobs

Project Coordinator
QC+
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Posted 2026-05-17

Description

Position Overview

The Project Coordinator supports the planning, coordination, and implementation of strategic initiatives and projects within the Office of the CEO at QC+. This role requires strong problem-solving, organizational, and multitasking abilities to effectively manage multiple projects in a fast-paced and evolving environment. The Project Coordinator plays a key role in tracking progress, communicating risks and issues, coordinating stakeholders, and supporting the successful execution of projects and initiatives.


Key Responsibilities


Project Management & Analysis

  1. Support the Chief of Staff and Project Lead in the development and execution of project plans.
  2. Assist in defining project scope, objectives, timelines, and deliverables for assigned initiatives.
  3. Estimate and coordinate resources required to achieve project objectives.
  4. Conduct research, analysis, and benchmarking to support informed decision-making and project development.
  5. Identify potential project risks and challenges, and propose practical solutions and mitigation strategies.
  6. Contribute to the development and implementation of project management tools, templates, and best practices.
  7. Coordinate with internal and external stakeholders to support smooth project execution and communication.
  8. Monitor and track project progress to ensure milestones, deliverables, and deadlines are achieved.
  9. Proactively anticipate issues and support the implementation of corrective actions to maximize project success.
  10. Explore and support initiatives aligned with the organization’s vision, mission, and strategic goals.
  11. Perform additional tasks and responsibilities as assigned by the Chief of Staff and Project Lead.


Reporting, Communication & Coordination

  1. Communicate proactively with project stakeholders to ensure alignment on objectives, timelines, and deliverables.
  2. Maintain and update project registers, dashboards, trackers, and reporting tools.
  3. Ensure project plans, critical path documents, and status reports remain accurate and up to date.
  4. Prepare meeting agendas, coordinate meetings, and document/disseminate meeting minutes effectively.
  5. Support clear and timely communication across teams to ensure efficient coordination and project follow-up.
  6. Assist in preparing presentations, reports, and project updates for leadership and stakeholders.
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19
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Requirements & Qualifications


Qualifications

  1. Bachelor’s degree in a related field.
  2. Minimum of 2 years of relevant professional experience.
  3. Project Management Professional (PMP) certification is considered an advantage.


Key Attributes & Skills

  1. Experience within the museum, cultural, or hospitality sectors is highly desirable.
  2. Strong proficiency in Microsoft Office applications, including PowerPoint, Excel, Word, Access, and Outlook.
  3. Solid understanding of formal project management methodologies and frameworks.
  4. Demonstrated experience in coordinating and managing projects effectively.
  5. Ability to build and maintain strong, value-driven relationships with internal and external stakeholders at all organizational levels.
  6. Adaptability and ability to thrive in a fast-paced, dynamic environment with evolving priorities and client needs.
  7. Strong quantitative, analytical, and problem-solving skills.
  8. Experience in budget tracking and financial coordination.
  9. Excellent verbal and written communication skills.
  10. Strong organizational and time management abilities, with the capacity to manage multiple priorities and deadlines simultaneously.